Membership and Meetings Manager
Organizes all of EGAP’s member meetings and special events (three member meetings per year plus a few special events). Point person to provide support to locally-based meeting hosts on logistical issues for meetings and events. Coordinates local logistics with universities, hotels, caterers, restaurants, etc.
- Prepares event materials such as programs, name cards, relevant EGAP documents, etc. Post-event, submits and processes meeting reimbursements, vendor payments, and invoices. Liaises with UC Berkeley Campus Shared Services to handle expenses..
- Facilitates communications related to events and other activities. This includes facilitating the production and circulation of meeting agendas, e-books, signage, and email publicity; sending out announcements and other information via Mailchimp or other similar software.
- Primary organizational contact for EGAP members. Responds to inquiries and issues from members and those interested in becoming members.
- Fosters communication among members and between members and the EGAP leadership, including the staff, Executive Director, and various EGAP committees.
- Leads in producing EGAP newsletters, policy briefs, and website content.
- Coordinates the EGAP peer response mechanism and related online mini-workshops. EGAP membership coordination, outreach, onboarding, and additional event planning.
- Establish processes for member feedback through surveys and other tools.
- Metric management and tracking for donors and program communications on topics related to membership and meeting participation.
- Managing membership recruitment processes in coordination with executive officers and committees.
- Managing elections for executive positions and committees.
- Supervises work study student assistants. Schedules, trains, and fills in for work study students as needed
This outward-facing position will be the face of the organization in many instances. The candidate must be very professional, polite, and patient with thorough knowledge of basic concepts, principles, and procedures of building and maintaining effective relations with internal and external constituencies.
- Event planning experience.
- Strong interpersonal skills and commitment to the professional development of the members.
- Must be willing and able to travel domestically and internationally about 10% of the time. This includes advance travel to meeting locations to ensure local logistical arrangements. Travel destinations may include various locations within the US, Europe, Latin America, sub-Saharan Africa, or Asia.
- Strong communications skills in English are required, with foreign language ability a plus (particularly Spanish or French). Thorough written, verbal and interpersonal communications, tact and political acumen to effectively represent EGAP and the campus.
- Ability to work successfully in intercultural environments and across multiple time zones.
- Analytical and critical thinking skills, including sound judgment and decision-making skills and skill to correctly identify real and potential problems, advising management as required, and proposing effective strategic resolutions.
- Skill in project management, including event planning and meeting deadlines.
- Skill in with managing budgets and tracking data on spreadsheets.
- Skill in working with online databases and document management tools.
Bachelor’s degree in political science, economics, or international relations.
- 2-4 years of experience including internships.
- Demonstrated interest in governance and politics and in program evaluation methodology.
Salary & Benefits
Salary will be commensurate with experience.
How to Apply
Search for Job #: 27251
Applicants will be expected to live in the San Francisco Bay Area. As such, they must be able to work in the US. EGAP is a part of the University of California, Berkeley. Please note that Berkeley does not sponsor work visas.
Application will close at 11:59pm (US Pacific time) on Sunday, August 4.